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Combining data from Sensors, Behaviour, Calendars

Is what we call

Synergy of Things

 

WE SUPPORT YOUR MEETINGS

With Synergy of Things, you get complete control of your entire meeting cycle –
Before, During and After the meeting. 

All major brands (Cisco, Webex, Outlook, Google...) are supported and no rip'n replace is needed.

Synergy of Things is a software solution that leverages data from sensors,
behaviour and your calendar, to make all meetings more efficient.

Through the intelligent integration of Synergy of Things, the outcome is an innovative
and intuitive way to handle all meetings; in person, audio, video or web.

 

taking care of every step of your meeting cycle

  • Before the meeting

    - Schedule natively in Outlook, Google

    - Add meeting room or forward any invitation to a room or a video conference endpoint

    - One-click-to-join any internal or external meeting, from anywhere on any device

    - No user training needed, even for "complex" meetings  

  • During the meeting

    - Automatic no-show detection and alerts (email) can be sent to the organizer

    - Auto meeting-room check-in functions 

    - Empty rooms released either by the organizer or automatically

    - Dashboard for monitoring and controlling virtual meetings

    - On-screen end of meeting alerts

  • After the meeting

    - Analyze overall meeting trends and meeting room cost-efficiency

    - Analyze collaboration tools usage, trends and RoI

    - Get overall protocol distribution ( MSsip, SIP, WebRTC, H.323) 

    - See potential savings with people count and presence sensors in meeting rooms

Leverage data from your:

calendars

Calendars

Sensors-1

Sensors

5

Video Endpoints

Virtual Software

Virtual Meetings

And turn the data in to valuable
insight and features:

1-79910

 

Automatic Release of
No-Show Rooms

With Synergy of Things IoT sensor technology you can automatically release booked rooms when no one shows up for the meeting. This often happens when the participant(s) decide to conduct the meeting from their desk, from home or a different remote location. 

The virtual meeting remains untouched. 

Why is automatic release of no-show rooms important? 
No-show meetings are costly for the company, as it gives the illusion of not having insufficient meeting space when in fact the rooms are left empty.  

Control-4

 

Detect, monitor and operate virtual meetings

Take control of your company meetings with a clean and intuitive dashboard for all business meetings (internal and external). 

Besides full meeting overview, you also have the following features: 

- add and remove participants
- Forward meetings to rooms and endpoints
- Mute/unmute participants
- Lock virtual meetings 
- Create lists of important meetings
- See which video conferencing vendors are being used to dial in with
... And much more

Why is control of company meetings important?
With a control panel for all meetings you get the overview, insight and technical features needed in order to save time and cost on your company meetings. You can also use control to gain insight in to meeting habits to take action where needed in order to improve efficiency. 

 

Synergy JOIN

 

Join every meeting in one touch

Book the meeting as you normally would in your email client, and simply invite the video alias to the meeting. In a few seconds, the green join-button will appear for all meeting participants (including on endpoints for individuals and meeting rooms), and you can join the meeting in one click, regardless of the vendor you or the participants are using.

Why are one-touch meetings important?
The average time it takes to start a meeting is 12 minutes. Dial-in issues is a common struggle, especially when in mixed vendor environments and external meetings. These delays eats up valuable meeting time and creates pressure on the IT help desks, which eventually becomes costly for the company and the employees. 

No show warning

 

No-show Detection and
e-mail alerts

With Synergy of Things IoT sensor technology the meeting organizer can get notified if the meeting room is empty and will be given the option to hold or release the room.

The virtual meeting remains untouched. 

Why are no-show detections and e-mail alerts important? 
No-show meetings are costly for the company, as it gives the illusion of not having insufficient meeting space when in fact the rooms are left empty. With an email alert the meeting organizer is in control and can decide whether the room should remain booked or released for others to use. 

Meeting Analytics

 

End of meeting alerts

Ending a meeting on time is just as important as starting on time. With end of meeting alerts, all participants in the video conference will be notified when the meeting is coming to an end, and when the meeting is running over time. 

Why are end of meeting alerts important?
When a meeting runs overtime it can affect participants future meetings and tasks, and result in participants missing out on important information. Sticking to the agenda and upholding meeting times is important for efficiency and saving time.

Meeting Analytics (1)

 

Meeting Insights

The analytics tool looks at the meeting rooms infrastructure, sensor information and meeting infrastructure equipment to reveal trends and optimization opportunities that are obscured by disparaged meeting and scheduling systems. This provides insight into: 

- Meeting reports
- Meeting room and video conferencing / UC utlization

- Meeting trends and RoI
- Meeting tools usage
- Meeting room cost efficiency
...And much more. 

The software serves IT and facility departments with insights that can be leveraged to optimize resources and cut costs where rooms and UC investments are used in little to no degree. 

Why are meeting insights important? 
Improving efficiency and saving cost always begins with measuring and analyzing data to get the insight needed to make further decisions – simple as that. 

global

 

GEO- and HEAT MAPS

With Geo- and heatmaps you can easily get an overview of how your meeting rooms and collaboration tools is being used. It’s ideal to share with management when they want an quick overview or to digital signage when you want to show your organizations contribution to reduced travel and CO2 emission.

Why are geo- and heat maps important?

To overview, control and insight to analyze how, where and what your meeting trends are telling you. This way you can save cost on travel, technology, infrastructure and improve efficiency. 

  • Get instant overview of which locations are using collaboration facilities made available to them
  • See who are using certain technologies
  • Get a holistic view of trends, adoption and patterns across platforms

 

recording

 

Recording and Streaming
of meetings

Simply by inviting a recording alias to you meeting, you can easily stream or record any meeting. The link with the recording or stream will be visible in the meeting invitation in the calendar of those invited to the meeting, and can be shared as needed. 

Why is recording and streaming of meetings important?
This is a great tool to use in lectures, town halls, training videos and interviews. It is also convenient for employees unable to attend certain meetings, as well as for taking notes after the meeting. 

In the end, this saves the company time and cost as they avoid having to redo the meetings. 

SoT Insight (2)

 

Schedule as usual –
zero training necessary

The software is created with all users in mind, and does not require any training or introduction. 

All meetings are scheduled as usual in your email client – zero training is needed to schedule, join or forwarding the meetings with Synergy of Things.

Why is zero training important? 
Synergy of Things is created to make life easier for both the end user and the collaboration facilitator. spending hours and days on training the employees to use a software that is meant to make life easier and more efficient, does not make sense – this is time consuming and costly for the company. That is why our solution require no training or introduction for the users. 

 

TLDR? Check out our demo video

 

 

Read more about how it works

Download the
SoT e-guide

(No e-mail necessary)

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SoT e-guide

 

 

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