Meeting Room Management Software

The Synergy SKY Management Suite component of CONNECT improves how people join, control, and analyze video meetings in a multi-vendor environment, offering comprehensive meeting room management software for organizations of all sizes.

How It Works

Synergy SKY’s meeting room management software leverages data from sensors, user behavior, and your calendar to make meetings more efficient and help meeting platforms work better together. Users get a simple experience and workflow for scheduling and starting meetings without introducing new tools. No rip and replace is needed. Synergy SKY is not another platform; it’s a synergizer for your existing setup.

See supported technologies & technical diagram

No more...

Disparate workflows in call set up
Dial-in issues and long dial-in strings
Booked, but empty meeting rooms
Lack of control during technical migrations
Vendor lock-in

Start enjoying...

One-click-join meetings on your video systems regardless of platform
An easy way to schedule, start, automate and manage video meetings – for single- or multi vendor environments
Freedom to move between vendors and technologies
Meeting insights to reduce costs and increase efficiency

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Synergy Management Suite Features

One-click-to-join

People can book video meetings in their calendaring service and join with one click from anywhere, regardless of platform. Our meeting room management system simplifies the entire process.

Auto release of rooms with no-show

The Management Suite uses Cisco Webex device sensors to detect if there’s no one in the room and automatically releases the booked room. The virtual meeting remains untouched. This feature optimizes room utilization.

In-room booking

BBook ad-hoc video meetings directly from the Cisco Touch Controller (Room Navigator and Touch 10) and invite participants from the directory. Join immediately with one click. Invitees receive email/calendar invitations with a link or SIP dial-in.

Multi-vendor insights

Synergy SKY uses sophisticated algorithms to harvest data from calendars, sensors, and user behavior to give you visibility into the utilization of your UC, VTC, and meeting room investments. This tool provides valuable analytics for better decision-making.

Participant count

Uses the Cisco Webex inbuilt sensors for actual people counting and provides reports with average participants per room. This feature helps track room utilization.

Conference control

Give administrators full control of all meetings, both ad-hoc and scheduled. Unique search functions help admins get an instant overview when immediate assistance is required.

Meeting success forecast

Get compatibility or other disruption warnings before the meeting starts.

Auto check-in

Automatically check in to rooms by leveraging Cisco Webex video device sensors, streamlining the user experience.

Phonebook

Push multi-tiered Phonebooks to Cisco endpoints. Create phonebooks with folders and a structure that fits your needs.

No-show detection alerts

Use the in-built Cisco Webex IoT sensors to detect presence or no-show. Set rules and automatically notify the organizer or admin according to your policy.

Meeting Forwarding Notification

Both the organizer and anyone forwarding get notifications if the room accepts, declines, or has compatibility issues.

See the Management Suite in action:

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FAQs

What is meeting room management software?

Meeting room management software is a solution that streamlines the booking, utilization, and analysis of meeting spaces. The Synergy SKY Management Suite, for example, improves how people join, control, and analyze video meetings in multi-vendor environments, offering features like one-click joining, auto-release of unused rooms, and comprehensive analytics to optimize meeting room efficiency.
What is the best meeting room booking system?

The best meeting room management software depends on your organization's specific needs. Synergy SKY Management Suite stands out for multi-vendor video environments, offering one-click-join functionality, no-show detection, in-room booking capabilities, and detailed analytics. It integrates with existing calendaring services and video platforms without requiring replacement of your current technology investments.
How does meeting room management software work with Microsoft Teams?

Meeting room management software like Synergy SKY integrates with Microsoft Teams to provide a seamless experience. It allows users to schedule meetings in their preferred calendaring system and join Teams meetings with one click from video endpoints. The software bridges multi-vendor environments, enabling Teams meetings to work efficiently with various video conferencing hardware without complex dial-in processes.
What features should I look for in meeting room management software?

Look for meeting room management software that offers one-click joining, no-show detection, in-room booking capabilities, multi-vendor support, and comprehensive analytics. Important features include auto-release of unused rooms, participant counting, conference control for administrators, meeting success forecasts, and the ability to work with your existing technology investments without vendor lock-in.
How can meeting room management software improve utilization rates?

Meeting room management software improves utilization rates by automatically detecting and releasing no-show bookings, providing analytics on room usage patterns, and enabling in-room booking for ad-hoc meetings. Solutions like Synergy SKY use sensors to count actual participants, detect empty rooms, and generate reports that help organizations make data-driven decisions about their meeting space investments.