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How to prepare for the future of business meetings

 

 

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Gearing up for a new way of collaborating

Having to adapt to new ways of working can be frustrating, especially when it's forced upon us with little to no adjustment period. That is why it's so important for organisations to gear up for the (near) future of business meetings and ways to collaborate.

During the conference call we will run through real collaboration issues companies are facing today.
with concrete tips on how to solve these issues and move operations forward.

 

We look forward to discussing with you at the conference call. Let us know if you have any questions. 

Seminar Program

 

Date:
Wednesday, June 3rd 

Time:
11:00 AM - Sydney (AEST)

Hosts
Tony Giufre
Nick Doyle

Topics of discussion

  • Collecting data of user behaviour

    A Synergy of Things platform can assist in gathering data from Microsoft Exchange and Google Calendar’s (room and/or user) by parsing meeting invites in order to report what cloud and on-premise conferencing services are being utilised, as well as being able to provide a breakdown of  conferences per user if required.

    Prior to social distancing restrictions being lifted, this would help organisations know:

    • What cloud services their users are utilising
    • How many concurrent conferences are being held during business hours (and outside of business hours)
    • How many participants are invited per conference
    • What internal communications may need created by the organisation with regards to cloud conferencing services used (company wide or user directed)

    Once social distancing restrictions have been lifted, additional information can be ascertained such as:

    • Are users using the preferred service(s) (cloud or on-prem)?
    • What services are preferred by users?
    • What impact to booking & utilisation of meeting rooms since COVID-19?

       

  • Security and video conferencing

    There are so many cloud conferencing services being used today by organisations, as well as their own on-premise solutions, so how will users be able to connect using the existing meeting room technology once they return to the office?

    Not to mention there’s been a lot of concern for privacy and security of video calls during this COVID-19 pandemic, so organisations want to know now more than ever who is joining their conference calls.

    During the seminar we will go through how this can be solved. 

  • Reducing touching of equipment

    This particular question has been interesting to us for a number of reasons. The COVID-19 pandemic has meant that we are all more conscious of what we touch and how we wash our hands, so how will this affect using equipment in the conference room? What can be done to limit physically touching equipment in order to reduce the risk of contracting illnesses?

    Synergy SKY’s Synergy of Things platform can assist by enabling a number of features including:

    • OBTP/OTD on Cisco/Poly endpoints so a single touch is required to join a conference call, instead of needing to dial an address with multiple touches
    • Zero-Touch calling with automatic connection of Video conferencing endpoints
    • Zero-Touch automatic room release from MS Exchange or Google Calendar if no participants are detected in meeting room(s)
    • Zero-Touch meeting experiences by use of White-Glove conferencing services
  • Meeting room restrictions

    Now, we can only speculate as to what restrictions may be brought into the office once social distancing restrictions are lifted, however it may be that some social distancing rules may still be in affect and these rules may need to be adhered to by organisations.

    So, what could this look like and how can organisations monitor meeting spaces to get an understanding that social distancing is occurring?

    A possible example may be that staff can no longer sit side-by-side in a meeting room, that a chair space be left between them. This would make a 10-seat meeting room only able to support 5 people, or only 3 in a 6-seat meeting room.

    Another possible scenario is that in order to provide duty of care for all employees, that a temperature sensor be deployed in each meeting room. This would be done so that if any person walks into a room and has a temperature outside of acceptable range, a notification can be triggered to locate and ask that person to leave the premises (after notifying who’d they’d been in contact with of course).

 

Want more insight?

 

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